Objective

To act as a key member of the Company Secretarial Department, serving the following functions: -

• Provision of support to the Board and Board Committee Members;
• Provision of administrative support to the Company Secretarial Department;
• Maintenance of statutory records and the Group’s records; and 
• Liaison between the internal stakeholders and external professional parties.

What the role is?

• Provide full range of company secretarial and compliance support for the Group and its subsidiaries.
• Co-ordinate all Board and Board Committee meetings and trainings.
• Prepare meeting agendas, papers, minutes and written resolutions.
• Handle statutory filings with relevant regulatory bodies / government departments in Hong Kong, Bermuda, BVI and other jurisdictions as required.
• Maintain and update proper statutory records and registers to ensure full compliance with relevant laws.
• Maintain and update lists of related parties, connected persons and other relevant records as required.
• Prepare due diligence / Know Your Customer (“KYC”) documentations.
• Liaise with internal stakeholders and external professional parties.
• Work closely with external auditor(s) in connection with the annual audit exercise.
• Maintain effective systems and processes for company secretarial functions.
• Arrange settlement of invoices and payments for the Company Secretarial Department.
• Provide full range of administrative support to the Company Secretarial Department.
• Perform ad-hoc duties as assigned by the supervisor.

What are we looking for?

• Bachelor’s degree in any disciplines, preferably in corporate governance, law and accounting.
• Associate member of Hong Kong Chartered Governance Institute (“HKCGI”).
• At least 6 years of relevant company secretarial experience, gained from reputable financial institutions, sizable Hong Kong listed companies, or reputable professional firms.
• Sound knowledge of the Hong Kong Companies Ordinance, Hong Kong Listing Rules, and Insurance Ordinance.
• Experience in preparing meeting minutes for Board and Board Committee meetings.
• Detail-oriented and able to work independently with minimum supervision.
• A strong team player with a strong sense of responsibility and accountability.
• Self-motivated, highly committed, analytical, and possessing good problem-solving skills.
• Strong interpersonal, communication, time management and project management skills.
• Mature, meticulous, proactive, and well organized with excellent file management skills.
• Proficiency in computer applications and office systems.
• Excellent command of written and spoken English and Chinese, including Mandarin.

Personal Information Collection Statement

At Chow Tai Fook Life Insurance Company Limited (“the Company”) we respect the privacy of your personal data and are committed to fully complying with the Personal Data (Privacy) Ordinance (“the Ordinance”).

The personal data that we collect and/or hold (whether contained in this application form or otherwise obtained) includes your personal details, contact information, education and training details, employment details, financial details, and information on your social circumstances.

Provision of personal data by you is mandatory for selection purposes. Personal data collected through this application will be used by the Company to assess your suitability to assume the job duties of the position for which you have applied. The Company may not be able to process your application if you fail to provide your personal data.

Applicants not contacted within four weeks after the interview / test may consider their application unsuccessful. The information provided will be kept for 2 years for consideration of other suitable posts.